SOCIALICON

AIMS Games Tauranga NZ Mountain Biking
Date Thursday 10th September 2020
Venue Summerhill Mountain Bike Park, 319 Reid Rd, Papamoa 3187
Managers Meeting Summerhill Mountain Bike Park, 319 Reid Rd, Papamoa 3187
Cost $75.00 per rider ($NZD)
Entries Close Wednesday 10th June 2020 at 11.59pm – Online registrations close

 

Contact Details

Event Director: 
Tristan Haycock
Phone: 027 834 7223
Email: tristanhride@gmail.com


 

Tournament Planning

Eligibility

  1. Students competing must be enrolled full-time in the school they are representing.
  2. New Zealand students competing must be a Year 7 or Year 8 student.
  3. New Zealand schools must be an affiliated member of NZAIMS - New Zealand Association of Intermediate and Middle Schooling http://nzaims.co.nz
  4. Students may compete in more than one code however timetable allowances will NOT be made for any competitors.
  5. Competitors must be Over 10 years and 13 years of age or Under as at the 1st January of the tournament year (2020), competitor’s birthdates will be required on school registration documentation (accepted birth years for the 2020 Games are: 2007, 2008 and 2009).
  6. All participants must have online medical and media waiver documentation completed to be eligible to compete.
  7. Competitor’s birth-dates will be required on future team registration documentation.

Cost

  • Schools are required to pay the entry fee of $75.00 per competitor ($NZD).
  • Non-refundable / Payment MUST be made within seven days of receipt of the invoice.
  • Invoices will be sent to the School Accounts Manager after the entry closing date, 10th June.

Entries Close

Wednesday 10th June 2020 at 11.59pm

Entries to the 2020 Anchor AIMS Games International Sporting Championships will be made and only accepted online:

  • All registrations are completed online with EnterNOW.
  • A ‘Quick Start Guide’ for EnterNOW will be sent out with the Registration Booklet.
  • Registrations will only be accepted from the designated School Anchor AIMS Games Coordinator.
  • Schools will be allocated a unique Anchor AIMS Games registration login code to complete their entries.
  • EnterNOW demo video for schools https://www.enternow.co.nz/enternow-app/aimsgames/help

If registration for an activity is oversubscribed, then the opportunity to participate will be at the discretion of the executive committee and no further correspondence will be entered into (if unsuccessful team/individual entry will be refunded).

2020 Planning Timeline

  • Wednesday 10th June – Entries close for the 2020 Anchor AIMS Games at 11.59pm. The EnterNOW system will generate a confirmation email three days prior to entries closing so school coordinators can check that they have entered the correct individuals, teams, codes etc.
    The AIMS Games Trust has a strict NO REFUND policy from this date! NO EXCEPTIONS!
  • Wednesday 24th June – All schools must have paid their registration invoice to have their entry confirmed.
    Late entries (if accepted) will incur a 50% penalty fee
  • Wednesday 1st July – Confirmation sent to all 2020 participating schools (if registration for a sporting code is oversubscribed then the opportunity to compete will be at the discretion of the executive committee).
  • Monday 27th July – School group opening ceremony ticket bookings go on sale through Ticketek (First show – 3.00pm, Second show – 7.00pm).
  • Wednesday 29th July – All Team/individual online name and code information registration forms to be completed . Competitors’ names, date of birth, license number and manager’s name and contact details are required on this form.
  • Monday 3rd August – Public opening ceremony tickets go on sale through Ticketek (First show – 3.00pm, Second show – 7.00pm).
  • Saturday 5th September – The 17th Anchor AIMS Games International Sporting Championships opens.
Anchor AIMS Games app
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Tournament Information

Divisions

Year 7 Boys
Year 7 Girls
Year 8 Boys
Year 8 Girls

International School Divisions

  • Year 7 Girls over 10 yrs/under 12 yrs of age as at the 1st Jan 2020 (10/11 yrs as at 1st Jan 2020)
  • Year 7 Boys over 10 yrs/under 12 yrs of age as at the 1st Jan 2020 (10/11 yrs as at 1st Jan 2020)
  • Year 8 Girls over 12 yrs/under 13 yrs of age as at the 1st Jan 2020 (12 yrs as at 1st Jan 2020)
  • Year 8 Boys over 12 yrs/under 13 yrs of age as at the 1st Jan 2020 (12 yrs as at 1st Jan 2020)
  • Schools can enter no more than five riders per category (i.e year seven boys)

Programme

Sunday 6th Septmber Opening Ceremony (Trustpower Arena at Baypark) – 3.00pm Show 1 and 7.00pm Show 2
Wednesday 9th September Registration and Safety Checks – 2.30pm to 6.30pm (Summerhill)
Wednesday 9th September Track open for practice – 3.00pm to 6.30pm (Summerhill)
Wednesday 9th September Managers Meeting – 5.00pm to 5:30pm (Summerhill)
Thursday 10th September Briefing for Race #1 – 8.50am to 8.55am (Summerhill)
Thursday 10th September Individual Race #1 – 9.00am to 10.30am (Summerhill)
Thursday 10th September Prize Giving for Race #1 – 10.30am to 10.45am (Summerhill)
Thursday 10th September Briefing for Race #2 – 10.50am to 10.55am (Summerhill)
Thursday 10th September Individual Race #2 – 11.00am to 12.30pm (Summerhill)
Thursday 10th September Prize Giving for Race #2 – 12.30pm to 12.45pm (Summerhill)
Thursday 10th September Briefing for Relay Team Event – 12.50pm to 12.55pm (Summerhill)
Thursday 10th September School Relay Team Event – 1.00pm to 2.15pm (Summerhill)
Thursday 10th September Prize Giving Relay Event – 2.30pm to 2:45pm (Summerhill)
Friday 11th September Contingency Day All Day (Summerhill)

Event Schedule

Event 1.1 Year 7 Boys – 9.00am
Event 1.2 Year 7 Girls – 9.05am
Event 2.1 Year 8 Boys – 11.00am
Event 2.2 Year 8 Girls – 11.05am
Event 3.1 School Relay Team Event – All ages/genders - 1.00pm

General Event Rules

Individual Event
  • Schools may enter as many riders as they want per category.
  • Riders cannot ride for other divisions.
  • All entering riders need to be able to ride grade 3 trails to participate. (The Anchor AIMS Games course will have a mixture of grade 1,2 and 3 trails.)
  • All Relay Riders MUST compete in the Individual Event.
  • For the year 7 riders there will be no seeding, and riders will order themselves on the start line by a first come first serve basis with commissaries overseeing good sportsmanship.
  • Year 8 seeding will be dictated based on the top 20 place getters from the 2019 year 7 race.
  • Schools with less than three riders will be unable to participate in the Team Relay Event.
  • All Team Managers are required to have their team medical forms & wear their manager I.D Tags throughout the whole event.
  • Team Managers are responsible for riders, their parents, and other supporters. Please ensure that the safety and enjoyment of all competitors is of utmost importance.
  • Year 7 riders will complete a shorter course than year 8 riders. All riders will complete two laps of their course.
  • Riders cannot change their bike or helmet once the event has started without the check of approval from a Commissaire first. If a rider fails to do so it will result in their individual race being DSQ along with their team for the relay receiving a DSQ (we take safety very seriously).
Team Honours - Individual event
  • Schools with less than two competitors in a Year Group/Gender Division will be ineligible to claim team honours.
  • For schools that enter a team in a Year Group/Gender Division, each individual competitor in that team is also eligible to claim individual line honours.
  • Two competitors in a team must finish their individual race to be eligible for team honours.
  • For Year Group/Gender Division Team Honours – the placing of the top two competitors will be added together. Lowest team total is the winner i.e. Year 7 Girls 6th and 13th = 19 points (1st), 5th and 22nd = 27 points (2nd).
  • When team points are tied it is judged on the school that has the highest placed competitor.

School Relay Team Event

  • Relay course will be a shortened version of the individual courses.
  • Year 7 & Year 8 Division & Boys and girls combined.
  • Schools may only enter one team in the School relay event (minimum of three, maximum of five riders per team).
  • All teams are required hand in their teams start order list to the commissaries for the School Relay Team Event by 12.30pm on race day.
  • In all scenarios a rider must complete a minimum of one full lap. If for some reason the rider cannot complete his/her lap, the team will no longer be eligible for placings. However, they may complete the race.
  • Riders can NOT complete more than one lap consecutively.
  • Minimum of three and a maximum of five riders per team.
  • All relay teams MUST have a minimum of one boy and one girl. (Teams who do not meet the gender requirements may still enter and race but are not eligible for placing in the relay event.)
  • Riders can ride in any order in terms of division and gender but cannot alter their order once the team manager has handed in the rider order to the commissaire at 12:30pm.
  • Each relay team will receive a race number with a timing tag attached. Each relay team member will use a number holder. The team’s timing tag is already attached to the back of the team’s race number, ready to insert in the number holder.
  • Riders cannot change their bike or helmet once the event has started without the check of approval from a Commissaire first. If a rider fails to do so it will result in their individual race being DSQ along with their team for the relay receiving a DSQ (we take safety very seriously).

Specific Event Rules

The Anchor AIMS Games Meeting will be conducted under the technical rules set out by Mountain Bike Tauranga and the commissaries, with local rules taking precedence including the following:

  • The MTB Tauranga reserves the right to determine the number of Officials, at the discretion of the Race Commissaires.
  • Riders MUST be current members of a local MTB club affiliated to their National Body, with a minimum of club level membership (Mountainbike Tauranga will offer discounted day memberships for any rider who cannot join their local club).
  • All bikes and helmets being used in the event MUST be inspected and passed by a Scrutineer Official during the registration process. Bikes and helmets must display an official and current Anchor AIMS Games Safety Sticker to be eligible to be used at the event.
  • It is the responsibility of the competitor to have their bike in a safe working order. The Scrutineer Officials and Race Commissaires reserve the right to refuse the use of a bike and/or helmet they judge to be not fit for purpose or not displaying a valid Anchor AIMS Games Safety Sticker.
  • Electronic timing will be used for both the individual and Relay Event.
  • Rider registration packs, including Anchor AIMS Games Number Plates, are to be collected from the Registration between 3.00pm and 6.00pm on Wednesday 9th September 2020.
  • There is a limit of one relay team per school.
  • Team Managers are responsible for supplying their designated School Anchor AIMS Games Coordinator with team details prior to 3rd August 2020.

Mountain Bike Specifications

  • Bicycle must have 26”, 27.5” or 29” wheels, at least 10 gears, with no stand, lights and light mounts, bike locks, carriers, or GoPro’s or their mounts must not be attached to the bike or the riders helmet.
  • Bike MUST be brought to the inspection clean, this includes a clean chain (Inspectors can deny scrutineering any bike if it is excessively dirty).
  • Both Axles should be tight.
  • Hubs, bottom bracket, and headset must not have excessive play.
  • Wheels run true (straight) without loose or broken spokes.
  • Must have front and rear well working brakes with no rubbing on the rotor/rim.
  • Brake pads must have enough life in them to last through the whole event. 
  • Gears must shift effectively.
  • Chain has enough tension so there is no slack.
  • Handlebars have end caps, or enclosed grips.
  • Tyres have enough tread and are inflated to at least 20psi.
  • Chain must have no bent or damaged links.

Rider Requirements

  • Riders must have a half face helmet, which meets a safety NZ Safety Standard, with no signs of previous impact or go-pro mounts.
  • Enclosed shoes must be worn throughout the event.

PLEASE NOTE: Bicycle and Helmet will be approved with an Anchor AIMS Games safety sticker by an official at registration.

Anchor AIMS Games scrutineering sticker, these stickers must remain intact for the duration of the Anchor AIMS Games. It is the responsibility of the competitor to have their bike in safe working order. The event director and race commissaire reserve the right to refuse the use of a bike or helmet judged “not fit for purpose”. Riders are reminded that they compete at their own risk.

Health and Safety

  • All competitors, team managers, and schools are reminded that they compete at their own risk and absolve the MTB Tauranga Club, AIMS Games Committee, Event Director, Race Commissaire, Summerhill Mountainbike Park, all officials, helpers, and volunteers from any blame or claim.
  • The track is challenging and a moderate to high level of fitness is required.
  • Officials will be located on track with radio coverage to other officials and St John and Race Commissaires and Event Director in case of emergency.
  • It is the individuals and school’s responsibility to have their bikes in a safe and working condition and adhere to the Health and Safety plan set out by the MTB Tauranga Club.
  • Clear instruction to team managers will be given about the extent of the organisers responsibilities at the Wednesday Managers Meeting.

Race Commissaires

  • Mountain Bike Tauranga appoints the Race Commissaires to whom general complaints can be directed. Complaints MUST be lodged by TEAM MANAGERS ONLY, with riders on their bike in full riding gear, within 10 minutes of the completion of the race.

Medal Presentation

  • Individual Division – Top three receive a medal for each individual race.
  • Winning School Relay Team will be presented to the winning School Team of three to five riders during prize giving at 3.30pm on day of the event.
  • The podium presentation for the Team Honours competition for each age group to take place.
 
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